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Technical University of Munich

At the end of your Dissertation

Here, you will find an overview of the process from submitting your dissertation to receiving your doctoral degree certificate.

Please also consult the following "Checkliste Doctoral Procedure – At the end of your doctoral project."

1. First of all, complete your dissertation.

2. Check if all mandatory elements of the Qualification Program are fulfilled. Please note that only if all mandatory elements are fulfilled and have been approved are you able to submit your dissertation via DocGS - www.docgs.tum.de.

3. Examination board: send the completed and signed by your supervisor form "Announcement of Examination Committee" to the Graduate Center-SOT graduateschool(at)sot.tum.de 

4. Start the submission process for your dissertation via DocGS and upload all documents, including your dissertation.
For the publication-based dissertation, please ensure your publications are in the Appendix!
Detailed information can be found on the TUM Graduate School Wikipage. Log in with your TUM ID
After you have uploaded all your documents, your application will be examined by the SOT Graduate Center.
As soon as this is done, you can print the “Promotionsantrag/Doctoral Application", which you need for Point 5.

The SOT-Guidelines for publication-based dissertations are on the SOT-Webpage Links and Downloads.
 
5. Send your documents to the TUM CST-Promotionsamt /Center for Study and Teaching - Doctoral Studies.

6. The School Council of the TUM School of Social Sciences and Technology will appoint the examination board

 --> Please follow the submission deadlines for your doctoral project to be opened at the desired School Council meeting.

 

to 3) Send the form "Announcement of examining committee and the "Title and Abstract."

via email
to the SOT Graduate Center
graduateschool(at)sot.tum.de

to 4) Submit your documents via Doc-GS

1. Dissertation
2. Registration of Dissertation at  TUM Libary
3. list of previous publications (if applicable)
4. Sworn Statement
5. CV
for publication-based dissertations:
either "Written declaration of consent or declaration of own contribution and co-authorship (PromO 2021) or
 written agreementfrom your supervisor (see Appendix 6 of the Doctoral Regulations) (PromO 2012)
 

to 5 ) Submit the haptic documents at the Promotionsamt

1. “Promotionsantrag” from Doc-GS
2. Registration of Dissertation at TUM Libary
3. list of previous publications (if applicable)
4. Sworn Statement
5. CV
6. for publication-based dissertations: either "Written declaration of consent or declaration of own contribution and co-authorship (PromO 2021) or written agreementfrom your supervisor (see Appendix 6 of the Doctoral Regulations) (PromO 2012)

CST - Promotionsamt
Christa Reisenauer
Arcisstr. 21
80333 München

to 6 ) Dates of
School Council  Meetings
 

Information: The School Council opens the doctoral procedure

from 11.4. until 19.06.2024until 19. June 2024until 3. July 202417.July 2024
from 20.6. until 19.08.2024until 19. August 2024Until  28. August 202418. September 2024
from 20.8. until 30.09.2024until 30. September 2024until 2. October 202423. October 2024
from 20.9. until  6.11.2024until 6. November 2024until 13. November 20244. December 2024

 

7. Preparation time for the reviews

After the School Council has appointed the examination committee, the examiners are invited by the Graduate Center to write their reviews on the dissertation. The examiners' reviews are forwarded to the Chair and the Graduate Center. The Chair of the Examination Board reviews everything. The Graduate Center organises the procedure on behalf of the chair. The Graduate Center sends the invitation for the oral examination on behalf of the chair. For information: The reviewers have three months to prepare their reviews.

 

8. The oral examination

The examination committee independently sets a date and a room. When scheduling, care is taken to ensure at least four weeks between receipt of the reviews and the oral examination: August and Christmas vacations are not considered. The Examination Committee sends all relevant information on the oral examination to the SOT-Graduate Center. The SOT-Graduate Center sends out the invitations at least one week in advance on behalf of the Chair of the Examination Board.

 Tip: Always allow for a time buffer!

9. The chairperson forwards the examination form to the SOT Graduate Center.
All documents are then sent to the Doctoral Office (Promotionsamt)
Details regarding the publication of the dissertation will be clarified with the doctoral office. (Promotionsamt).

You publish your electronically (e.g., in MediaTUM) or in a book with ISBN. For further information, please check the TUM library website

As soon as your dissertation has been published, the doctoral office issues the Promotionsurkunde. The Promotionsurkunde is sent to the Graduate Center for signature.

10. You will receive a message from the Graduate Center when your doctoral certificate (Promotionsurkunde) is ready and will be sent to you. Now, you can use your doctoral title.

11. Please send your change requests regarding your TUM Graduate School certificate and transcript of records no later than four weeks after your application for submission (point 4) via email to graduateschool(at)sot.tum.de. Otherwise, the certificate will be released for printing with the information provided after the oral examination.
When your TUM Graduate School Certificate and Transcript of Records are ready, you will receive a message from the SOT Graduate Centre.

Please ensure that your contact details in Doc-GS are always up-to-date, especially towards the end of your doctorate.

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