At the end of your Dissertation

Here, you will find an overview of the process from submitting your dissertation to receiving your doctoral degree certificate.

Please also consult the following "Checkliste Doctoral Procedure – At the end of your doctoral project."

1. First of all, complete your dissertation.

2. Check if all mandatory elements of the Qualification Program are fulfilled. Please note that only if all mandatory elements are fulfilled and have been approved, are you able to submit your dissertation via DocGS - www.docgs.tum.de.

3. Examination board: send the completed and signed by your supervisor form "Announcement of Examination Committee" and the “Title page and Abstract” as a Word file to the Graduate Center-SOT graduateschool(at)sot.tum.de.

4. Start the submission process for your dissertation via DocGS and upload all documents, including your dissertation.
For the publication-based dissertation, please ensure your publications are in the Appendix!
Detailed information can be found on the TUM Graduate School Wikipage. Log in with your TUM ID
After you have uploaded all your documents, your application will be examined by the SOT Graduate Center.
As soon as this is done, you can print the “Promotionsantrag/Doctoral Application", which you need for Point 5.

The SOT-Guidelines for publication-based dissertations are on the SOT-Webpage Links and Downloads.
 
5. Send your documents to the TUM CST-Promotionsamt /Center for Study and Teaching - Doctoral Studies.

6. The School Council of the TUM School of Social Sciences and Technology will appoint the examination board

 --> Please follow the submission deadlines for your doctoral project to be opened at the desired School Council meeting.

to 3) Send the form "Announcement of examining committee and the "Titlepage and Abstract." via email to the SOT Graduate Center graduateschool(at)sot.tum.de	to 4) Submit your documents via Doc-GS 1. Dissertation 2. Registration of Dissertation at  TUM Library 3. list of previous publications (if applicable) 4. Sworn Statement 5. CV for publication-based dissertations: either "Written declaration of consent or declaration of own contribution and co-authorship (PromO 2021) or  written agreementfrom your supervisor (see Appendix 6 of the Doctoral Regulations) (PromO 2012)	to 5 ) Submit the haptic documents at the Promotionsamt 1. “Promotionsantrag” from Doc-GS 2. Registration of Dissertation at TUM Library 3. list of previous publications (if applicable) 4. Sworn Statement 5. CV 6. for publication-based dissertations: either "Written declaration of consent or declaration of own contribution and co-authorship (PromO 2021) or written agreementfrom your supervisor (see Appendix 6 of the Doctoral Regulations) (PromO 2012) CST - Promotionsamt Christa Reisenauer Arcisstr. 21 80333 München	to 6 ) Dates of School Council  Meetings Information: The School Council opens the doctoral procedure
from 19.7. until 20. August 2025	until 20. August 2025	until 27. August 2025	17. September 2025
from 21.8. until 24. September 2025	until 24. September 2025	until 2. October 2025	22. October 2025
from 25. 9 until 5. November 2025	until 5. November 2025	until 12. November 2025	3. December 2025
from 6.1. until 6. January 2026	until 6 January 2026	until 8. January 2026	28. January 2026
from 6.1. until 23. February 2026	until 23. February 2025	until 25. February 2026	18. March 2026
from 24.02. bis 15. April 2026	until 15. April 2026	until  22. April 2026	13. Mai 2026
from  16.04. bis 17. June 2026	until 17. June 2026	until 24. June 2026	15. Juli 2026

29. July  2025

7. Preparation time for the reviews

After the School Council has appointed the examination committee, the examiners are invited by the Graduate Center to write their reviews on the dissertation. The examiners' reviews are forwarded to the Chair and the Graduate Center. The Chair of the Examination Board reviews everything. The Graduate Center organises the procedure on behalf of the chair. The Graduate Center sends the invitation for the oral examination on behalf of the chair. For information: The reviewers have three months to prepare their reviews.

 

8. The oral examination

The examination committee independently sets a date and a room. When scheduling, care is taken to ensure at least four weeks between receipt of the reviews and the oral examination: August and Christmas vacations are not considered. The Examination Committee sends all relevant information on the oral examination to the SOT-Graduate Center. The SOT-Graduate Center sends out the invitations at least one week in advance on behalf of the Chair of the Examination Board.

 Tip: Always allow for a time buffer!

9. The chairperson forwards the examination form to the SOT Graduate Center.
All documents are then sent to the Doctoral Office (Promotionsamt)
→ Details regarding the publication of the dissertation will be clarified with the doctoral office. (Promotionsamt).

You publish your Dissertation either electronically (e.g., in MediaTUM) or in a book with ISBN. For further information, please check the TUM library website

As soon as your dissertation has been published, the doctoral office issues the Promotionsurkunde. The Promotionsurkunde is sent to the Graduate Center for signature.

10. You will receive a message from the Graduate Center when your doctoral certificate (Promotionsurkunde) is ready, and you can pick up your “Promotionsurkunde”. Now, you can use your doctoral title.

11. Please send your change requests regarding your TUM Graduate School certificate and transcript of records no later than four weeks after your application for submission (point 4) via email to graduateschool(at)sot.tum.de. Otherwise, the certificate will be released for printing with the information provided after the oral examination.
When your TUM Graduate School Certificate and Transcript of Records are ready, you will receive a message from the SOT Graduate Centre.

Please ensure that your contact details in Doc-GS are always up to date, especially towards the end of your doctorate.